1. Composition of the Grievance Committee:
b. The Chair of the Grievance Committee will normally be the designated Grievance Officer of SMUFU.
c. The President of SMUFU or his or her designate shall be a voting member of the Grievance Committee.
d. The Grievance Officer, as Chair of the Grievance Committee, shall be an ex officio (non voting) member of the SMUFU Executive.
b. Alternates on the grievance committee should, if possible, work with the members of Grievance Committee to learn the process of handling grievances.
b. A copy of all grievances shall be provided in a timely fashion to the Grievance Officer. Once received, the Grievance Officer shall be responsible for the distribution of a copy of the grievance to the other members of the Grievance Committee.
c. With the approval of the majority of the Committee, the Grievance Officer shall either investigate the grievance or designate one of the members of the Grievance Committee (or an alternate) to investigate the grievance. Normally, the person investigating the grievance will not be in the same faculty as the grievor.
b. At all stages in the handing of a potential grievance, the Grievance Committee and members of the Executive of SMUFU undertake to maintain a policy of confidentiality as stated in the CAUT "Policy Statement on Confidentiality in the Grievance Process".
c. The Committee member appointed to investigate a potential grievance shall investigate the grievance and report the results of the investigation to the Grievance Committee, along with a recommendation as to whether a grievance should be filed by the Union.
d. An investigation into the merits of a potential grievance or submitted grievance requires the Grievance Committee, the Executive, and the Union to investigate and assess the grievance fairly, without discrimination, and in a non arbitrary fashion. Depending on the circumstances and seriousness of the grievance, the investigation shall include:
ii. During the course of the investigation, the investigator will maintain careful notes of interviews with the aggrieved member and relevant witnesses.
b. If the Executive of SMUFU decides not to proceed with the filing of a grievance, or the continuation a a grievance that has been filed, the Executive shall advise the aggrieved member of its decision as soon as possible. The aggrieved member shall have 10 working days after notification of the negative decision within which to appeal the decision of the Executive of SMUFU to an advisory panel of three past-Presidents of SMUFU. The advisory panel shall review the Grievance Committee file and provide a recommendation to the Executive of SMUFU. In any event, the Chair of the Grievance Committee shall have the authority to submit a formal grievance during any appeal process to meet any relevant time limitations in the Collective Agreement to protect the validity of the grievance.
A. Who is complaining or grieving?
C. Dates of Event or Acts of Omission
D. Place of Event
E. Relevant Clauses in the collective agreement which apply to the event or act of omission.
F. List of all interviews with date and times. Notes from all interviews will become part of the official file.
G. List of all relevant documentation in the official file of the complaint/grievance
Signature of the Grievance Officer
Signature of the Grievor
Recommendation to SMUFU Executive
Grievance Accepted or not by SMUFU Executive
© 2000, Saint Mary's University Faculty Union.
Contact Karen Crowell for comments and suggestions.